Automation CZEN

Automation · People, data and knowledge

Moving to Google Workspace: mail, calendars and files on company accounts

We move e-mails, calendars, contacts and files from Microsoft 365, Seznam, your hosting provider or personal Gmail accounts to company accounts on your domain. We build on Google’s migration tools, and at the end we compare message and folder counts with the source.

Free audit · 30 minutes Migration to Google Workspace: what can be transferred
What the interface can do

Migration to Google Workspace: what can be transferred

Based on Google’s documentation. What exactly works for you depends on where you are moving from and which Workspace edition you have. We verify this in the audit.

  • Microsoft 365 (Exchange Online)

    The Data import tool in the Google Admin console transfers e-mails, calendars and contacts, up to 1,000 users in one batch. It does not change the data in Microsoft 365, it only copies it.

  • OneDrive, SharePoint Online and Dropbox

    Data import also supports OneDrive and SharePoint Online as a source. It supports Dropbox for 1 to 100 users.

  • Seznam and other IMAP mailboxes

    Both Data import and the GWMME tool can take over mail from an IMAP mailbox. Seznam Email supports IMAP access.

  • Personal Gmail accounts

    Data import also transfers mail from Gmail accounts to company accounts.

  • Exchange on your own server

    The GWMME tool takes over mail from Exchange 2007 to 2019 and from other mail servers.

  • Outlook and PST files

    The GWMMO tool converts e-mails, calendar and contacts from PST files.

Is your mail somewhere else, for example with a smaller hosting provider? That is a valid starting point too. In the audit we pick the tool that fits your source.

Sound familiar?

According to the Czech Statistical Office (ČSÚ), the paid cloud services most often bought by companies with ten or more employees are e-mail on their own domain, storage and office software. But the mailbox alone is not enough. When you switch, everything around it has to move too.

  • “We’re moving to Google Workspace and we’re afraid of losing e-mails and calendars.”

  • “Our company mail is scattered across Seznam, our hosting provider and personal Gmail accounts.”

  • “When someone leaves, their e-mails and files leave with them.”

  • “We have files on OneDrive, on the server and in attachments. Only the author knows which version is current.”

  • “After the last mail migration, half the folders and calendars were missing.”

  • “Our forms and spreadsheets run on a colleague’s personal account. Nobody else has access to them.”

Flow

How the move works – and where we monitor it

Google’s tools do the actual transfer. We prepare the plan and account structure and make sure nothing is missing.

  1. 01

    Audit

    An inventory of mailboxes, aliases, calendars, contacts and the places where files are stored. What is in Microsoft 365, what is on Seznam, what is on personal Gmail accounts.

    Person: You decide what to move and what to just archive.

  2. 02

    Preparation

    Company accounts, aliases, shared mailboxes and shared drives by department.

    Person: You approve the structure and who can access what.

  3. 03

    Migration

    E-mails, calendars, contacts and files go through Google’s migration tools. We don’t shut down the original mailboxes until the check is done.

    Person: The team keeps working as before in the meantime.

  4. 04

    Switchover

    We switch mail delivery (MX records) over a weekend.

    Person: You confirm the switchover date.

  5. 05

    Check

    We compare message and folder counts for each user with the source. We explain any differences in the handover report.

    Person: After a short training, everyone knows where to find what.

What we move

Depending on where you are moving from and how many of you there are.

01

E-mails

From Microsoft 365, Seznam, your hosting provider, Exchange on your own server and personal Gmail accounts. We set up, run and monitor Google’s migration tools.

02

Calendars and contacts

From Microsoft 365 they move together with the mail. From IMAP mailboxes and Gmail only mail is transferred, so we move calendars and contacts separately.

03

Files and shared drives

We move files from OneDrive, SharePoint, Dropbox or the server to shared drives by department. We design the structure and permissions before the migration, not after.

04

Aliases and shared mailboxes

Addresses such as info@, invoicing@ or orders@ for the whole team. Mail doesn’t sit waiting in one person’s mailbox.

05

Automations on company accounts

We move forms, spreadsheets, Apps Script scripts and integration platform scenarios from personal accounts to company accounts. So the automation doesn’t leave with a person.

06

Consistent e-mail signatures

New addresses come with a consistent signature for the whole team from day one.

When you don’t need us

We don’t sell Google Workspace licenses. When Google’s tool is enough for you, we tell you.

You’re a few people and only moving mail
Data import is built right into the Google Admin console and is designed for self-service migration. According to Google, for companies of around ten users most e-mail migrations finish within a day.
You use Outlook with PST files and have up to twenty people
Google’s GWMMO tool converts e-mails, calendar and contacts from PST. You don’t need us for that.
Microsoft 365 works for you
Then we won’t recommend switching just for the sake of change. Moving pays off when your current setup is holding you back.

We made the move ourselves too

Our own operations · PackLabs

Moving PackLabs to Google Workspace

We moved our own company from separate Gmail accounts to Google Workspace on the packlabs.cz domain.

How it works

  1. 01

    Free audit

    30 minutes. We go through what you use today and what slows you down.

  2. 02

    Proposal

    We tell you what makes sense to tackle, what you can leave out and how much it will cost.

  3. 03

    Rollout

    We set it up, connect it and migrate the data. We show your team how to work with it.

  4. 04

    Handover

    We hand over the finished solution and agree whether you also want ongoing maintenance.

Frequently asked questions

Will we lose e-mails when moving to Google Workspace?
We plan the migration so that nothing is lost. From Microsoft 365, Google’s tools transfer e-mails, calendars and contacts. From IMAP mailboxes and Gmail only e-mails and labels are transferred, so we handle calendars and contacts separately. At the end we compare message and folder counts for each user with the source.
How does the move from Microsoft 365 to Google Workspace work?
Through the Data import tool in the Google Admin console. It transfers e-mails, calendars and contacts for up to 1,000 users in one batch and leaves the data in Microsoft 365 unchanged. Files from OneDrive and SharePoint Online go through the same tool. Calendars for rooms and other resources are mapped separately via CSV.
How does e-mail migration from Seznam to Gmail work?
Seznam Email supports IMAP access, and Google’s migration tools can take over mail via IMAP. E-mails and labels are transferred; we move contacts and calendars separately. If you use @seznam.cz addresses, the new addresses will be on your domain. In the audit we agree on how to announce the change to customers and suppliers.
Do we have to stop working during the move?
No. Until the switchover you keep working in the old mailbox as before. We switch mail delivery (MX records) over a weekend. According to Google, for companies of around ten users most e-mail migrations finish within a day.
What happens to files when someone leaves?
On shared drives, files belong to the team, not to an individual. When a person leaves, the files on the shared drive stay. That is why we move them to shared drives by department. Whether your license includes them depends on your Google Workspace edition. We verify this in the audit.
We have automations and forms on personal Gmail accounts. What happens to them?
We move them to company accounts. Forms, spreadsheets, Apps Script scripts and integration platform scenarios then don’t depend on one person.
Is it secure? What about GDPR?
We sign a data processing agreement under Article 28 GDPR. The migration needs an administrator account with the highest privileges. We use it only for the duration of the migration, and you delete it after handover. We don’t shut down the original mailboxes until the check is done.
Are you a Google partner?
No. We don’t sell licenses; we do the migration with Google’s tools.
How much does it cost and how long does it take?
It depends on the systems and the scope. We don’t publish a price list on the website because no two companies are the same. You get the price and timeline after the audit, in advance and in writing.

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System integration

E-shop, CRM, POS and accounting that pass data to each other on their own.

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Enquiry — Google Workspace

Tell us what you are dealing with. We start with a free 30-minute audit.

What are you interested in?