Automation CZEN

Automation · System integration

System and application integration for businesses

Your e-shop, accounting, CRM and POS start passing orders, invoices, payments and stock to each other on their own. We connect the systems you already have through their interfaces – so that running costs stay as low as possible.

Free audit · 30 minutes What do you run on?

Sound familiar?

When systems do not pass data to each other, a person does it for them. By hand, late and with errors.

  • “We retype orders from the e-shop into POHODA by hand.”

  • “Stock in the POS does not match stock in accounting.”

  • “Sales reps in Raynet cannot see who has not paid.”

  • “We have three systems and each one says something different.”

  • “The connector we bought cannot handle our cost centers or number series.”

  • “Every now and then the integration goes down and we only find out from a customer.”

Flow

What flows between systems – and where a person stays

System integration is not a single button. For every data flow it is clear which system holds the valid data and what a person decides.

  1. 01

    Orders

    E-shop to accounting integration: the order is written into the accounting program without retyping and the status goes back to the e-shop.

    Person: Handles only orders that failed the checks.

  2. 02

    Invoices

    Invoicing automation for the e-shop, CRM and POS: the invoice is created from an order, a won deal or sales.

    Person: Checks exceptions, not every document.

  3. 03

    Payments

    A payment from the bank is matched with the invoice and the “paid” status is written to the CRM or e-shop.

    Person: Resolves payments that do not match.

  4. 04

    Stock

    Stock synchronization between the e-shop, POS and accounting. Movements are recorded, not overwritten stock levels.

    Person: Decides which system holds the valid stock level.

  5. 05

    Contacts

    Companies and contacts kept in one place, without duplicates in the other systems.

    Person: Decides disputed duplicates.

System integration: what we connect

We choose the tool based on volume, data sensitivity and running costs. Not based on what we sell.

01

E-shop orders into accounting

An order from Shoptet, WooCommerce or Upgates is written into POHODA, Money S3 or ABRA together with the customer and line items, and the status goes back to the e-shop. Where the system supports it, the order goes through immediately. Otherwise at regular intervals.

02

Invoices and payments

The invoice is created from an order, a won deal in the CRM or POS sales. A payment from the bank is matched with the invoice and “paid” is written back, so the sales rep can see who has not paid.

03

Stock between the e-shop, POS and accounting

Inventory is valid in one system and the others take it over. Movements are recorded, not overwritten stock levels. We add cost centers, number series and multiple warehouses as a custom solution where an off-the-shelf connector is not enough.

04

Contacts and CRM

Companies and contacts kept in one place, with company IDs (IČO) verified in the ARES register and without duplicates in the other systems. A new enquiry from the website shows up in the CRM right away.

05

Accounting program on your server

Desktop POHODA and Money S3 run on your company premises. We connect them securely, without a port open to the internet.

06

Monitoring and maintenance of integrations

Every run is logged and errors go to an exception report. The goal is for you to know about a problem before your customer does. As part of ongoing maintenance we also watch for API changes by the vendors.

Commonly used software

What do you run on?

Each of these systems has an interface. Here is what goes through it.

  • POHODA

    XML import and export of documents, addresses and stock. mServer accepts XML requests online.

  • Money S3

    API (GraphQL) for reading and writing, plus XML transfers.

  • ABRA Flexi

    REST API (JSON, XML) and webhooks when a document changes. Notifications do not count toward the daily limit.

  • ABRA Gen

    Web API of the ABRA Gen server.

  • Shoptet

    REST API and webhooks, for example on a new order.

  • WooCommerce

    REST API and webhooks for orders, products and customers.

  • Upgates

    REST API v2 and webhooks for orders and their statuses.

  • Raynet CRM

    REST API and webhooks, including invoices and orders.

  • Dotykačka

    API v2 with webhooks for orders and stock movements.

  • Fakturoid

    API v3 via OAuth 2 and webhooks.

Your system is not listed? We will go through its documentation at the audit. When it has no API, the usual route is a scheduled file export and import.

When you do not need us

We do not sell connectors or licenses. When an off-the-shelf solution is enough, we tell you.

An off-the-shelf connector is enough
For a standard e-shop to accounting integration there are ready-made connectors with public pricing, such as Dativery or the Money S3 add-on for Shoptet. When they cover what you need, we recommend them.
A feature or add-on the system already offers is enough
Fakturoid can match payments and send reminders on its own. Raynet has a ready-made Shoptet integration as an add-on. We first switch on what the system can already do.
You have a few orders and one person handles them
An integration may not pay off for you. We will say so plainly and show you what to switch on in the system you already have.
You are looking for a new e-shop, CRM or accounting program
We do not sell licenses. We will help you choose and transfer the data, but you buy the system directly from the vendor.

How it works

  1. 01

    Free audit

    30 minutes. We go through what you use today and what slows you down.

  2. 02

    Proposal

    We tell you what makes sense to tackle, what you can leave out and how much it will cost.

  3. 03

    Rollout

    We set it up, connect it and migrate the data. We show your team how to work with it.

  4. 04

    Handover

    We hand over the finished solution and agree whether you also want ongoing maintenance.

Frequently asked questions

Isn’t an off-the-shelf connector cheaper?
Often, yes. And when it is enough, we tell you. Custom work pays off when you need your own rules (cost centers, number series, multiple warehouses), to connect several systems at once or to monitor errors. We often combine both: the connector transfers the data and we add what it cannot do.
Is an integration platform or custom code better for us?
It depends on volume, the number of steps and data sensitivity. Integration platforms charge by the number of tasks, credits or executions, and when the prepaid volume runs out, the scenarios stop. A custom solution makes sense for large volumes and rules that off-the-shelf tools cannot handle. We recommend the route with the lowest running costs.
Does it work with POHODA running on our own server?
Yes. POHODA has mServer, a built-in HTTP server for XML communication. It runs in your network and reserves one POHODA instance. We do not expose it to the internet; we connect it through a VPN or another secure connection.
Do we need an extra license for the API?
For some systems, yes. Money S3 needs the paid API module, ABRA Flexi the API Access add-on, Shoptet has the private API only in the Premium plan and Raynet in the Professional plan and higher. We list what you will need in advance. You pay for licenses directly to the vendor.
Can you do two-way synchronization?
Yes, but with a clear rule on which system holds which field. Some systems have limits, and it also depends on the connector. Some connectors do not transfer further order changes after writing to POHODA, so we decide in advance where the order is changed after it is written.
What if the integration breaks?
Every run is logged and errors go to an exception report. A transfer that fails does not get lost, and the same invoice is not created twice. Fixes and vendor API changes are handled as part of ongoing maintenance.
Who owns the accounts and data?
You do. We set up accounts in integration platforms and API keys in your company’s name. The code and the data belong to the client.
Are you a Shoptet, Stormware or Raynet partner?
No, we connect systems. We do not sell licenses, so we recommend what pays off for you.
How much does an e-shop to accounting integration cost?
It depends on the systems and the scope. We do not have a price list on the website because no two companies are the same. You get the price and timeline after the audit, in advance and in writing.

Related

POHODA integration

What goes through XML and mServer.

More

Shoptet integration

E-shop orders and invoices without retyping.

More

Raynet CRM

Website leads, invoices from deals and reports connected to Raynet.

More

ERP module on top of ABRA Gen

Stores, warehouse and logistics connected to ABRA.

More

Enquiry — System integration

Tell us what you are dealing with. We start with a free 30-minute audit.

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