Automation CZEN

Automation · People, data and knowledge

Hiring and onboarding automation from application to first shift

Applications from job portals in one queue, interviews in the calendar, the contract ready before the first day and data for your payroll accountant before they have to file the registration with the Czech Social Security Administration (ČSSZ). We build it on what you already have: e-mail, calendar, payroll software and Google Workspace or Microsoft 365.

Free audit · 30 minutes What do you run on?

Does this sound like your hiring?

In many companies hiring does not run in recruiting software but in e-mail and Excel. Yet from 1 July 2026 every new employee, including a temporary worker on an agreement to complete a job (DPP), must be registered with the ČSSZ before they start.

  • “We got 60 responses to the job ad and can’t even keep up with replying.”

  • “We got back to the candidate after a week and they already had another job.”

  • “The temporary worker showed up on Monday and the contract wasn’t ready.”

  • “The accountant only finds out about a new hire from the attendance sheet at the end of the month.”

  • “The new hire sits there on day one waiting for an e-mail account and a password.”

  • “Someone who left six months ago still has access to Google Drive.”

Flow

Employee onboarding on a timeline

D is the start date. At every step we automate the routine. Decisions about people and filings with authorities stay with people.

  1. 01

    Application and interview

    Responses from job portals and your website in one queue. The candidate gets a confirmation and picks an interview slot themselves.

    Person: Decides whom to invite and whom to hire.

  2. 02

    Contract · D−8 to D−1

    An online personal questionnaire and an employment contract or DPP filled into your template.

    Person: Reviews and signs.

  3. 03

    ČSSZ · before the start

    Start data goes to the payroll software or the accountant. An alert comes when the window opens 8 days before the start.

    Person: The accountant files the registration and confirms it.

  4. 04

    Start date

    E-mail and access rights by position. A checklist for occupational health and safety (BOZP) and pre-employment medical exams by work category and age.

    Person: Gives the BOZP training and hands over equipment.

  5. 05

    D+7 to D+90

    A check of the full registration within 8 days. Tasks for the manager and a short questionnaire after a week, a month and three months.

    Person: Talks with the new hire about how things are going.

7 hiring and onboarding automation modules

You don’t have to take everything. We start with what hurts you most.

01

Applications in one place

Responses from Jobs.cz, Prace.cz, your website and e-mail in one queue without duplicates. Teamio can export candidate responses via an API, Recruitis is connected to Jobs.cz, Prace.cz and StartupJobs. The candidate gets a confirmation right away.

02

AI CV screening

AI summarizes the CV against the criteria of the position (driver’s license, shifts, experience) and suggests a ranking with an explanation. It does not reject anyone on its own; the manager decides. What the AI suggested and who decided is recorded.

03

Interview scheduling

The candidate picks a free slot in a Google or Microsoft calendar, or in Calendly. A day before, they get a reminder by e-mail or text message. No-shows are recorded.

04

Contract and DPP from your template

An online personal questionnaire that checks the birth number (rodné číslo) and the bank account number. The data is filled into the contract template your company provides. An employment contract, a DPP or an agreement to perform work (DPČ) can be concluded electronically under Section 21 of the Labor Code.

More
05

Payroll and ČSSZ data

The payroll software or the accountant gets the start data in a structured form and in advance. We monitor the window 8 days before the start and the completion of full registration within 8 days. The registration is filed by the payroll software or the accountant, not by us.

06

Accounts, BOZP and the first day

An account in Google Workspace or Microsoft 365 and groups by position, a POS account in Dotykačka. A checklist for BOZP and pre-employment medical exams that branches by work category and age.

07

Settling in, leaving and data cleanup

Tasks for the manager and a short questionnaire after 7, 30 and 90 days. When someone leaves: accounts suspended, a handover record and a reminder to deregister them with the ČSSZ. CVs of unsuccessful applicants are deleted automatically after the retention period.

Commonly used software

What do you run on?

We connect the job portals, payroll software and company accounts you already have. Here is what is possible.

  • Teamio (Jobs.cz, Prace.cz)

    An integration API for exporting candidate responses into your system and for importing job ads for publication.

  • POHODA

    You send the employee pre-registration (PREZEC) directly from the program to VREP or to the ČSSZ data box (datová schránka).

  • ABRA Flexi

    Via the REST API you can create a person and an employment relationship.

  • Google Workspace

    The API creates an account for a new employee and suspends it when they leave. A deleted account can be restored within 20 days.

  • Microsoft 365

    The new employee’s account is created automatically.

  • Dotykačka

    The API creates and edits POS employees and sets their access PIN.

  • ČSSZ

    Registrations are filed electronically only: via the data box, the ePortal or the data interface used by payroll software.

You don’t have a recruiting system and applications come into e-mail? That is a starting point too. With a smaller number of new hires, a form, a spreadsheet and a few automated steps are often enough.

When you don’t need us

We don’t sell recruiting software and we don’t find people. We recommend an off-the-shelf solution when it is enough.

You hire a few people a year
An onboarding checklist, good contract templates and a calendar reminder are enough. Automation would not pay off for you. We tell you what to set up yourself.
Your HR system can handle hiring and onboarding
Sloneek has recruiting, preboarding, onboarding and offboarding; Alveno has onboarding checklists. First we switch on what you already pay for and connect only what is missing, such as payroll or accounts.
You need to find people
We are not a staffing agency or a headhunter. We don’t look for candidates for you. We set up the process so that nobody who applies gets lost.
You don’t want to hire temporary workers for packing at all
Packing, kit assembly and labeling can be done for you by our Packaging and logistics division in Kuřim.

We hire temporary workers ourselves too

We also hire temporary workers on DPP for our own packing facility in Kuřim, and we build the systems for it ourselves.

Our own operations · PackLabs

Contracts for temporary workers from one form

Our temporary workers fill in one onboarding form and their contract is ready before the first day, without retyping the data twice.

Our own operations · PackLabs

PackLabsApp

The operations app of our packing facility in Kuřim: shifts, training signed on a phone, hygiene checks with limits, QR labels and the order plan. In Czech and Ukrainian.

Automation references

How it works

  1. 01

    Free audit

    30 minutes. How many people you hire a year, on what contracts, where applications come in today and who runs payroll.

    Output: Recommended next step

  2. 02

    Onboarding map

    We go through the path from the job ad to the first payslip: who enters what, where data gets retyped and where you risk missing a deadline.

    Output: Module proposal and price

  3. 03

    Pilot

    One position or one wave of temporary workers. You provide the contract templates, we fill them in. Live data only after your approval.

    Output: Verified flow

  4. 04

    Rollout

    Training for managers and the payroll accountant, a short guide for candidates.

    Output: Onboarding in operation

  5. 05

    Maintenance

    We watch for failures. When the rules change, we adjust the flow.

    Output: Ongoing support (optional)

Frequently asked questions

Do we need a new applicant tracking system (ATS) for this?
Not necessarily. If you have Teamio or Recruitis, we connect them. If you don’t have an ATS and there are few new hires, a form, a spreadsheet and automation around them are enough. We recommend an ATS only when it pays off for you.
Do you file the ČSSZ registration or the JMHZ for us?
No. The employee registration and the single monthly employer report (JMHZ) are filed by the payroll software or the accountant. We make sure they have complete data on time. From 1 July 2026 an employee, including one on a DPP, is registered no later than before the start and no earlier than 8 days in advance.
Can a DPP be concluded electronically?
Yes, the Labor Code (Section 21) allows it for an employment contract, a DPP and a DPČ, but the signed copy must be sent to the employee’s private e-mail. We describe the procedure in the Electronic DPP module.
Is AI CV screening legal?
It can be used, but with rules. The AI Act classifies AI for selecting applicants and screening applications as a high-risk system, and the GDPR (Art. 22) gives an applicant the right not to be subject to a decision made solely by automated means. That is why in our setup AI summarizes and suggests, does not reject anyone on its own, and suggestions and decisions are recorded. We don’t give legal advice for a specific case.
How long may we keep applicants’ CVs?
Without the applicant’s consent, delete them without undue delay after the selection process ends. You may keep only what you need to defend yourself in a possible dispute. Anyone who is to stay in the database for future openings must give consent, and the consent should have a time limit. How long is set by your data protection rules. We set up deletion after the deadline automatically.
Does a temporary worker need a pre-employment medical exam?
It depends on the work category and age. For category 1 without special health requirements you don’t have to require it from 1 June 2025, and for DPP and DPČ from 30 September 2025 not even for category 2 without special requirements. Minors must always have the exam. The onboarding checklist branches accordingly.
Can you connect POHODA?
Partly. You send the employee pre-registration (PREZEC) from POHODA directly to the ČSSZ. But POHODA does not accept HR and payroll data via XML import, so we prepare the start data for entry. ABRA Flexi can create a person and an employment relationship via the API.
Where will candidate and employee data be stored?
In the systems you choose, and under a data processing agreement. We don’t send birth numbers and bank account numbers by e-mail and we don’t leave them in the recruiting system. They belong in the payroll software or in secure storage.
How much does it cost and how long does it take?
It depends on the systems and the scope. We do not publish a price list, because no two companies are the same. You get the price and timeline after the audit, in advance and in writing.

Related

Registering an employee with the ČSSZ

PREZEC and REGZEC deadlines from 1 July 2026 and how to meet them.

More

Capacity planning

How many people and shifts you need, and when.

More

Contract generation from templates

Data from one form into an approved contract template.

More

Enquiry — Hiring and onboarding

Tell us what you are dealing with. We start with a free 30-minute audit.

What are you interested in?