Automation · System integration
POHODA integration: orders, warehouse and reports without retyping
Customer orders, goods receipt with a scanner, invoices and a morning overview that flow into and out of POHODA on their own. We build on the official XML interface and mServer, so POHODA stays in charge of the data.
POHODA API, XML and mServer: what they can do
Based on Stormware’s documentation. What exactly works for you depends on your POHODA edition, version and user permissions. We verify this in the audit.
Interface: XML and mServer
Official XML interface for importing and exporting documents and lists, with validation against the schema. mServer is an HTTP server built into POHODA, through which XML is sent online. The E1 edition can run XML communication on its own at set intervals.
REST API
The cloud-based mPohoda has a REST API (JSON, OpenAPI), in its Pro version.
Orders and customers
Import of received orders and addresses. Export of stock, selling prices, individual discounts, promotional prices and online store categories. Duplicate check on import.
Warehouse
XML import of goods receipts, issue slips, transfers, sales receipts, production and stocktaking lists. Receiving into stock from ISDOC with matching by code or barcode, including alternative supplier codes.
Invoices and documents
Import of invoices, internal and cash documents, and bank records. ISDOC import and export. ARES and VIES verification when a document is saved.
Service and jobs
XML import of service records, jobs and invoices. In POHODA a service record can also be created from a received order.
Reporting
XML export of documents, balances, movements and the accounting journal; for some modules only new and changed records. For the SQL and E1 editions Stormware offers the Business Intelligence add-on in Excel.
AI and MCP
Open-source MCP servers on top of mServer (e.g. pohoda-mcp) can read documents, stock and contacts and create invoices and orders.
Using mPohoda, or POHODA hosted by a provider? That is a valid starting point too. In the audit we verify what your edition and your hosting allow.
Sound familiar?
POHODA can do a lot. But data out of it and back in is often carried over by a person – by e-mail, over the phone and in Excel.
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“Orders from our customers come by e-mail and someone retypes them into POHODA by hand.”
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“Customers call to ask whether goods are in stock and how much they owe us.”
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“We have POHODA on a server in the office. Apparently it can’t be connected to the web.”
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“Off-the-shelf connectors are for e-shops. We have B2B customers and each has their own price list.”
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“We retype the supplier’s delivery note into POHODA line by line.”
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“Every month my boss wants revenue by customer and I piece it together in Excel.”
Flow
POHODA integration: where data flows and where we monitor it
The mServer in POHODA processes requests one at a time. So neither the portal nor the dashboard slows POHODA down, and no write gets lost.
- 01
Origin
An order in the portal, a scan in the warehouse or a service report is created outside POHODA.
Person: The customer, warehouse worker or technician just clicks or scans.
- 02
Handover
No write gets lost. When the server with POHODA is off, it waits and goes out later.
Person: Nobody has to watch anything or resend anything.
- 03
mServer
XML import with duplicate checks and validation against the schema. Connection only via VPN or a tunnel, not an open port.
Person: Your IT administrator approves access.
- 04
POHODA
The document is created in POHODA. The response with the result or error is saved to the log.
Person: The accountant only handles errors POHODA returns, such as a locked period.
- 05
Back out
Stock, prices, order status and account balances are regularly passed on to the portal and reporting.
Person: The customer and the sales rep see the status without a phone call.
What we build on top of POHODA
You don’t have to take everything. We start with what slows you down the most.
B2B portal for customers
The customer sees the catalog, stock and their own prices and discounts from POHODA and orders on their own. The customer’s order is written to POHODA as a received order, without retyping from e-mail.
Client portal: invoices and balance
The customer downloads an invoice and sees what is overdue. Invoices and balances come straight from POHODA, so the accountant doesn’t have to send anything again.
Mobile warehouse app on top of POHODA
POHODA warehouse with a scanner: goods receipt, issue and transfers by scanning from a phone or terminal, stocktaking as an import of the stocktaking list. A supplier document in ISDOC is received into stock without retyping.
Batches and expiry dates
POHODA keeps batches and expiry dates in its batch register, which needs to be turned on in the settings. We add batch capture by scanning at goods receipt and monitoring of approaching expiry dates. How to pass batches via XML, we verify on a test accounting unit.
Reporting from POHODA to Power BI or Looker Studio
A morning overview by e-mail and a dashboard for management. In it, we combine data from POHODA with the e-shop, CRM or POS.
Service and jobs via XML
A service report from a mobile phone is written via XML into the Service module and turns into an invoice or the basis for one. The office no longer retypes service sheets.
AI assistant on top of POHODA
An AI assistant that answers from your documents, stock and contacts in POHODA. Writes only after human approval.
Integrations with other systems
Details of each integration and task are on separate pages.
When you don’t need us
We don’t sell POHODA licenses or off-the-shelf connectors. When a ready-made solution is enough, we tell you.
- You just want to connect a standard e-shop to POHODA
- There are off-the-shelf connectors with a price list for that (e.g. Dativery, Shopsync, BHIT). If they cover what you need, we will recommend them.
- A ready-made B2B e-shop is enough for you
- There are ready-made B2B ordering systems for POHODA (e.g. GoOrder). A custom solution only makes sense with your own pricing rules, branches or several connected systems.
- You only need reporting from POHODA SQL or E1
- Try Stormware’s Business Intelligence add-on first. We only add what it can’t do: data from other systems, a morning e-mail and alerts.
- You have POHODA E1 and want to download orders from your e-shop regularly
- Automatic tasks in E1 can run set scenarios at intervals, such as downloading orders or updating stock. First we turn on what you already pay for.
How it works
- 01
Free audit
30 minutes. We go through what you use today and what slows you down.
- 02
Proposal
We tell you what makes sense to tackle, what you can leave out and how much it will cost.
- 03
Rollout
We set it up, connect it and migrate the data. We show your team how to work with it.
- 04
Handover
We hand over the finished solution and agree whether you also want ongoing maintenance.
Frequently asked questions
Does POHODA have an API?
Does it work if we have POHODA on a server in the office or hosted by a provider?
Do we need another POHODA license for this?
Won’t it write nonsense into our accounting?
Which POHODA edition is enough?
What happens when POHODA is updated?
Is this the same as Portál POHODA?
Are you a Stormware partner?
How much does it cost and how long does it take?
Related
System integration
E-shop, CRM, POS and accounting that pass data to each other on their own.
MoreWarehouse automation
Barcodes, mobile goods receipt, stocktaking and purchasing on top of your accounting software.
MoreStocktaking with a scanner
Paperless stocktaking and import of the stocktaking list into your accounting software.
MoreShoptet integration
E-shop orders and invoices without retyping.
MoreEnquiry — POHODA
Tell us what you are dealing with. We start with a free 30-minute audit.