Automation CZEN

Integration of Shoptet and POHODA

Automation · System integration

Shoptet and POHODA integration: orders, invoices and stock without retyping

Orders from Shoptet are written into POHODA without retyping, and the order status and stock go back to the e-shop. We connect through the Shoptet API, its exports or a ready-made connector, and to POHODA through XML and mServer – depending on your plan and what is cheaper for you to run.

Free audit · 30 minutes What the Shoptet and POHODA interfaces can do

Sound familiar?

Shoptet sells, POHODA does the accounting. When they do not pass data to each other on their own, a person carries it between them.

  • “We retype orders from Shoptet into POHODA by hand.”

  • “We retype orders into POHODA and then look for why the stock does not match.”

  • “Every morning I go through the orders and switch statuses by hand based on what came into the bank account.”

  • “We sold goods on the e-shop that left the store that morning.”

  • “The connector we bought cannot handle our cost centers or number series.”

  • “Every now and then the integration goes down and we only find out from a customer.”

Shoptet ⇄ POHODA

What flows between the systems

WhatDirectionNote
OrdersShoptet → POHODAWith Premium right after creation (webhook), without Premium from the order export at a set interval. Into POHODA as a received order via XML.
InvoicesShoptet → POHODAOnly one system issues the invoice. We decide in advance which one and from which number series, so it is not created twice.
Order statusPOHODA → ShoptetFor example completed or shipped, so the customer sees the current status. Writing to Shoptet goes through the API (Premium) or an add-on.
StockPOHODA → ShoptetThe stock level is valid in POHODA; Shoptet only takes it over. E-shop sales are written into POHODA as documents.
ProductsPOHODA → ShoptetOptional, when you manage products in POHODA.

What we build to connect Shoptet with POHODA

We build the e-shop to accounting integration in parts. You do not have to take everything; we start with what hurts most.

01

Orders into POHODA

Every order from Shoptet is written into POHODA only once, as soon as it is created. We accept only messages that really came from your Shoptet.

02

Invoices and number series

The invoice is created in one system and according to your rules: number series, cost centers, payment methods. These are rules an off-the-shelf connector may not cover.

03

Statuses and stock back to Shoptet

Stock and status synchronization: the order status and stock go back from POHODA to the e-shop. The stock level is valid in one system, so the e-shop does not sell goods that are no longer there.

04

POHODA on your server

We connect desktop POHODA securely, without a port open to the internet. After a POHODA update we make sure the connection is running again.

05

Extending a ready-made connector

When a ready-made connector handles the basics, we add only what it cannot do: your own rules, exceptions and a report.

06

Monitoring and exception report

Every run is logged. A transfer that fails does not get lost, and you see orders that failed the checks in an overview. The goal is for you to know about an error before your customer does.

What the interface can do

What the Shoptet and POHODA interfaces can do

Both sides have an interface. They differ by Shoptet plan and by where and in which edition your POHODA runs.

  • Shoptet Premium

    Private REST API and webhooks, for example on a new order. The access token can be limited to only the areas the integration needs.

  • Shoptet without Premium

    Order export with a permanent URL, add-ons from the Shoptet add-on store and ready-made connectors.

  • POHODA

    XML import of orders, invoices, addresses and stock, and XML export of stock and documents. mServer accepts XML requests online.

  • POHODA E1

    Automatic launch of XML communication at set intervals, for example downloading orders from the e-shop or updating stock.

Do you have a different e-shop or accounting program? You can find the interfaces of other systems on the System integration page.

Ready-made connectors

Before we build anything custom, check whether a ready-made solution is enough for you.

ConnectorWhat it does and where it stops
DativeryReady-made scenarios for Shoptet and POHODA with public pricing: invoice transfer from Shoptet, integration of orders, products and stock levels, order statuses from POHODA back to Shoptet.
Base.com + partner connectorAn order management system for multiple sales channels. It connects Shoptet through the system XML, and partner connectors lead into POHODA (e.g. BHIT, Dativery, NextCom, Shopsync). Makes sense mainly when you also sell on marketplaces.

When a ready-made connector is enough

  • You sell only through Shoptet, have one warehouse and standard invoices.
  • You only need to transfer invoices into POHODA and order statuses back to the e-shop.
  • You do not need your own number series, cost centers or special rules for payments and shipping.
  • You are fine handling errors in the connector’s interface, without your own exception report.

When you do not need us

We do not sell connectors or licenses. When an off-the-shelf solution is enough, we tell you.

A ready-made connector covers what you need
There are ready-made scenarios for Shoptet and POHODA with public pricing, for example from Dativery. When they are enough, we recommend them and build nothing.
You have POHODA E1
Automatic tasks in E1 can run set scenarios at intervals, such as downloading orders from the e-shop. Before we start building, we check whether that is enough for you.
You have a few orders a day
An integration may not pay off for you. We will say so plainly and show you how to shorten the manual step.
You are looking for a new e-shop or accounting program
We do not sell licenses. We will help you choose and transfer the data, but you buy the system directly from the vendor.

How it works

  1. 01

    Free audit

    30 minutes. We go through what you use today and what slows you down.

  2. 02

    Proposal

    We tell you what makes sense to tackle, what you can leave out and how much it will cost.

  3. 03

    Rollout

    We set it up, connect it and migrate the data. We show your team how to work with it.

  4. 04

    Handover

    We hand over the finished solution and agree whether you also want ongoing maintenance.

Frequently asked questions

Do we need Shoptet Premium for the integration?
Not always. Shoptet has the private API and webhooks only in the Premium plan. On lower plans, orders can be read from an export with a permanent URL, and writing back to Shoptet is handled by an add-on, typically a ready-made connector. We tell you which route is cheaper for you after the audit.
Does it work with POHODA running on our own server?
Yes. POHODA has mServer, a built-in HTTP server for XML communication. It runs in your network and reserves one POHODA instance. We do not expose it to the internet; we connect it through a VPN or another secure connection.
Are order changes transferred too when the customer edits the order?
It depends on the connector. Some connectors do not transfer further order changes after writing to POHODA, so we decide in advance in which system the order is changed after it is written, and you then make changes only there.
Which system will be right about stock?
One, usually POHODA as the accounting and inventory system. Shoptet only takes over the stock level. E-shop sales are written into POHODA as documents, so the stock level is based on movements, not overwritten numbers.
Isn’t an off-the-shelf connector cheaper?
Often, yes. And when it is enough, we tell you. Custom work pays off when you need your own rules (number series, cost centers, multiple warehouses), to connect another system to Shoptet and POHODA or to monitor errors. We often combine both: the connector transfers the data and we add what it cannot do.
What if the integration goes down?
Every run is logged and errors go to an exception report. When Shoptet rejects a request because of limits, the transfer does not get lost and goes through later. The same order is not created twice in POHODA.
Are you a Shoptet or Stormware partner?
No, we connect systems. We do not sell licenses or connectors, so we recommend what pays off for you.
How much does a Shoptet and POHODA integration cost and how long does it take?
It depends on the systems and the scope. We do not have a price list on the website because no two companies are the same. You get the price and timeline after the audit, in advance and in writing.

Related

System integration

E-shop, accounting, CRM and POS that pass data to each other on their own.

More

POHODA integration

What goes through XML and mServer.

More

Shoptet integration

E-shop orders and invoices without retyping.

More

Warehouse automation

Barcodes, receiving, dispatch and stocktaking on top of your accounting program.

More

Enquiry — Shoptet and POHODA

Tell us what you are dealing with. We start with a free 30-minute audit.

What are you interested in?